Receptionist - Santiago, Chile - InterSystems

Descripción

Job Summary:

This role is responsible for all the administrative activities that facilitate the smooth and efficient running of the office - front of house. Primarily this role will be accountable for all reception and general housekeeping duties and will assist the Office Manager. The role will also assist in other general and specific administrative functions as and when requested.

Duties and Responsibilities:

• Answer all incoming calls within a prompt timeframe and in a professional manner - either direct calls or take a detailed message and email message to the staff
• Provide a professional and cordial first point of contact to all company visitors (by phone or in person). Attend to visitors 'enquires
• Travel Arrangements for staff (hotel, tickets and taxis) – Domestic and International
• Update calendars and schedule meetings, conference calls and video conferences with both internal & external stakeholders
• Ensure good housekeeping (clean & tidy) at all times particularly in relation to the Reception area, Boardroom, Meeting Rooms, Lobby, Training room and the Kitchens of all the floors.
• Be the point of contact for general housekeeping requests from staff and from outsourced tradespersons
• Coordinate and register mail flow in and out of the office
• Maintain stationery, postage stock levels and cleaning supplies / provide draft refill orders to Office Manager for approval on a regular or needs-be basis
• Provide HR administrative support, example maintain staff birthday list; Training, benefits, and projects organization support; together with any other tasks as requested from time to time
• Prepare/Translate documents/presentations – formatting, printing, binding as needed
• Provide general assistance to staff as requested

Qualifications:

• Ability to prioritize tasks to ensure daily duties and assigned tasks' deadlines are met
• Good telephone skills, particularly able to screen calls where needed
• Good interpersonal (people) and verbal communication (pronunciation) skills
• Ability to work in a team environment
• Professional manner and dress code at all times
• Self-motivated, with good initiative and pro-active attitude
• Ability to organize in-house events
• Bilingual English – Spanish skills is a must
• Previous experience, at least 5 years in a similar role

Education and Training:

• Proficiency Microsoft Office – Word/Excel and PowerPoint
• Desirable - Interpreter and Translator Certificate/Administration/Public Relations or any other related subject
• Strong Excel, Word and Powerpoint skills