Finance Officer, Santiago - Foreign, Commonwealth & Development Office

Descripción

The British Government is an inclusive and diversity-friendly employer. We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow. Job Category 1 Foreign, Commonwealth and Development Office (Operations and Corporate Services) Job Subcategory 1 Finance Job Description (Roles and Responsibilities) 1

Main purpose of job:

The Corporate Services (CS) Team is responsible for the efficient and professional day-to-day running of the British Embassy in Santiago.
The Finance Officer is a key member of the team and reports directly to the Deputy Corporate Services Manager (DCSM) delivering a wide range of streamlined and efficient finance and accounts processes.

Roles and responsibilities :

Ensure all finance and Purchase to Pay (P2P) procurement processes are followed in line with policies and guidelines, including timely supplier and staff payments, reconciliations, and official bank liaison, completing finance returns to the Regional Finance Hub, the Global Transaction Processing Centre (GTPC) and our London Head Office.

Accounting :

Ensure bank account balances are maintained at optimal level. Monitor bank balances, return/request funds to/from the UK as necessary. Maintain a good relationship with local banks.

Assist CSM in ensuring compliance with correct accounting procedures and that Financial Performance and Compliance Indicators are met.

In charge of two cash boxes (CLP and USD): Administration and monitoring of the replenishment of the cash boxes for the Embassy and Residence.

Ensure appropriate cash box balances are kept by processing transfer of funds from local bank.

Prepare payment register. Review documents.

Process all bank wire payments (national and international) and elaboration of cheques for payment to suppliers.

Work with Residence manager on Income Generation procedures.

Finance:

Support the DCSM and CSM with budget management and financial planning.

Coordinate budget tracking and availability for events and visits, like: King's Birthday Party, Royal Visits or VVIP visits that involve across Embassy coordination.

Provide financial guidance to Embassy staff.

Prepare returns to the UK and Hub, like: MTFP, OAR, Fixed asset report, etc.

Salaries:

Be in charge of processing monthly salaries.

Process social securities for local staff.

Prepare salary related reports including annual income certificates for staff.

General section support:

Corporate Services is a multidisciplinary team that covers many areas like Human Resources, Estates management, Protocol, IT, etc. The officer might be asked to support other areas occasionally if operations demand it.

Essential qualifications, skills and experience 1

Essential on arrival:

Intermediate level of Microsoft office (mainly Excel and Word).

Experience on salary processing.

Must have the legal status to live and work in Chile.

Language requirements:

Language: English and Spanish

Level of language required: Intermediate written and Spoken

Desirable qualifications, skills and experience 1

Desirable:

Experience working on Finance.

Basic knowledge of local labour legislation.

Experience working with Cash.

Experience using Softland software

Required behaviours 1 Changing and Improving, Delivering at Pace, Managing a Quality Service, Working Together Application deadline 1 26 May 2024 Grade 1 Administrative Officer (AO) Type of Position 1 Fixed term, with possibility of renewal Working hours per week 1 36 Region 1 Latin America and Spanish speaking Caribbean Country/Territory 1 Chile Location (City) 1 Santiago Type of Post 1 British Embassy Number of vacancies 1 1 Salary Currency 1 CLP Salary 1 CLP $1,515,997 monthly gross Start Date 1 15 July 2024 Other benefits and conditions of employment 1

As well as the monthly salary the post holder will receive a meals allowance CLP $150,000 and Transport allowance CLP $69,000

Working patterns:

Net working hours are 36 per week, Mon-Thu 09:00–17:30 (with a half-hour lunch break) and Fri 09:

There is scope for flexible working patterns – remote technology will enable role holder to work from home on certain days, but the expectation is they will be in the Santiago office for at least 3 days per week.

Learning and development opportunities:

The British Embassy is committed to the ongoing training and development of our staff and we offer a comprehensive learning and development programme with opportunities for funding to study for qualifications and complete training via our Learning Academy both online or in-person, either at the Embassy or overseas.

Employees who are not liable to pay local income tax on their Mission salary, eg some non-local national staff and some spouses or partners of UK diplomatic staff, will have their salaries abated by an equivalent amount.